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Interview follow up email template how to#

“You were meant to contact me two days ago…”.

Under no circumstances should you make any accusations, demands, or threats: This shows you’re paying attention and gives the recipient another clue as to whose message they are dealing with. Here it can be useful to address concrete points from the interview again briefly. In the body of text, refer directly to the interview. When formulating the e-mail, the subject is also important: Make it as easy as possible for the recipient, and formulate the line in such a way that the e-mail can be clearly assigned to your application. However, if they can reply within a few minutes, recipients do tend to do so directly. A rambling e-mail, which may contain several paragraphs, will be left for later and may be forgotten. This will make it easier for the recipient to respond. Get to the point quickly and formulate what you want to know clearly.

Interview follow up email template how to#

This insight also tells you how to write the follow-up e-mail: keep it short.

Changes in the department or a delayed interview process are more likely than you think. What you should express, however, is understanding: There could be many possible reasons why you have not yet received an answer. Let your interest in the position come through, instead of pressing for an answer or expressing your frustration. So, don’t push for a decision, but find out what’s going on. Of course, it would be nice to receive an answer directly, but even more important would be to get employment out of this – and that’s what we’re waiting for. Make sure you remain friendly and polite. In order not to put your foot in your mouth, make it clear why you are asking and don’t forget your counterpart’s perspective. If you seem too impatient or unfriendly, you can ruin everything you have achieved already. So, when you send a follow up e-mail after the interview, pay attention to the wording. Think carefully about how you want to express yourself – after all, you are still in the application phase. From small companies with a manageable number of applicants, on the other hand, you can expect a quick response. There are usually more people involved in the decision-making process, which costs a corresponding amount of time. This has to do with the large number of applications, and with the internal structures. In order to find the right time, consider both the characteristics of the company and the circumstances of the application: Large companies in particular usually take longer to make decisions. You should plan between two and six weeks. If you have not been given a time frame, you should set a deadline for yourself for sending a follow up e-mail. If you stick too pedantically to the details, you won’t make a good impression. An application process can be stressful, and not everything always goes according to plan. Nevertheless, don’t be carried away by the fact that you will be following up directly after the expiry of the specified time frame. If, for example, you are told that the application process will still take two weeks, you can follow up by e-mail up to three weeks after the interview at the latest. If you have been given a rough time frame, you can also refer to it. Since time is such a sensitive issue, it’s worth asking the question on the spot. In addition, you may also have to make a decision because you have another job offer. However, you don’t want to wait too long either: After all, demand gives you the chance to make another positive impression. Above all, you don’t want to write too early and run the risk of annoying personnel decision makers. You’re usually operating in an unknown window of time. Without building up too much pressure, you can send a reminder of yourself by e-mail shortly after the interview and leave a positive impression. Thank you e-mails: If you want to be remembered, a friendly thank you can help.

It will also help you to show further interest. You will probably also be given a time frame to help you decide whether a follow-up letter is appropriate after the interview. Questions about the procedure: Before the interview ends and you leave the office, take the opportunity to ask what the process will be like.Instead of contacting an anonymous HR department, you can easily write to a specific contact person. On the other hand, it helps you to write e-mails after the interview. This has two advantages: On the one hand, you may be able to stand out from the crowd of applicants. Business cards: Ask for business cards directly after the conversation.Before you even send an enquiry by e-mail – and a so-called follow-up letter – there are other ways you can stand out.